QUESTIONS ABOUT THE TRIP
For questions specific to trip plans, logistics, costs, etc., please contact Christy Carroll (713.444.0725 / [email protected])
For all other questions, such as participation eligibility, chaperoning and scholarships, contact Dr. Barnes ([email protected])
For questions specific to trip plans, logistics, costs, etc., please contact Christy Carroll (713.444.0725 / [email protected])
For all other questions, such as participation eligibility, chaperoning and scholarships, contact Dr. Barnes ([email protected])
What exactly will my student do at Disney/Universal? First and foremost, they will march in a parade on February 7th!! Students will also enjoy the various theme parks – rides, show, attractions – under the indirect supervision of their assigned chaperone.
How much spending money will my student need? All necessary expenses are accounted for in the estimated trip cost. Students wanting to purchase snacks or souvenirs will need to bring additional money. The amount is up to each student and their parent/guardian. If you are concerned about sending cash, a prepaid credit card is a good option.
My student takes medicine/has a medical condition – will you be able to accommodate them? Yes, we will have at least one medical professional participating as a chaperone for the purpose of dispensing meds, taking care of students with medical needs and treating students in the event of illness during the trip.
Is my student responsible for transporting their own instrument and uniform to/from Orlando? At this time, we have budgeted for these items to be checked as luggage through the airline. However, we are also considering roundtrip truck rental to transport these items and better ensure their safety and arrival in Orlando. The cost for both options is about the same and therefore should not have a significant effect on the final trip cost. More specific details on this will be communicated in the future.
When will we know for certain that my student is eligible for the trip? Students are required to meet the eligibility requirements outlined in the guidelines and general information document. UIL eligibility requirements run through the end of the first semester; all other eligibility requirements run up to the day of departure. It is your responsibility to determine if your student is going to be able to continuously fulfill these requirements. Cancellations due to eligibility infractions after the cut-off date will not receive a refund.
I would like to chaperone the trip. Can I bring my student’s younger sibling to join in the fun? Chaperones are participating on this trip to ensure the appropriate behavior and safety of the RPHS Band & Guard Members. Therefore, chaperones are not allowed to have other children with them over the course of the trip as their attention needs to be fully devoted to the RPHS Band & Guard Members.
We have frequent fliers miles. Can my student use those instead of paying for their airfare? Southwest requires everyone travelling with the group to be ticketed in the same manner. This also applies to chaperones. Please understand that we are coordinating travel for 100+ people and it is impossible for us to manage the logistics of that in addition to special requests for individual students. Because this is a group trip and FBISD and RPBB are ultimately responsible for the safety and overall well-being of each student on the trip, we are not able to honor special requests for student participation as they relate to air/ground travel. Further, any students not travelling with the group will not be allowed to march in the parade at Disney. We appreciate your understanding and cooperation with this decision.
Our family will also being going to Disney during this time. Can my student stay in the room with our family instead of paying for their room? Again, please understand that we are coordinating travel for 100+ people and it is impossible for us to manage the logistics of that in addition to special requests for individual students. Because this is a group trip and FBISD and RPBB are ultimately responsible for the safety and overall well-being of each student on the trip, we are not able to honor special requests for student participation as they relate to hotel rooms. Further, any students rooming with their family will not be allowed to march in the parade at Disney. We appreciate your understanding and cooperation with this decision.
We have season passes to Disney/Universal. Can we get a credit for the ticket cost and use our passes instead? Disney requires every
student performing in the parade to purchase a minimum 3-day park ticket. If we are able to negotiate “special clearance” from Disney to allow the use of annual passes, we will pass that cost savings along to you.
Will there be additional information provided to students, parents, legal guardians, chaperones, families? Absolutely! The information contained here is to “get the ball rolling ”on the trip. As we finalize all of the details – timing, location, cost, etc. – as well as clearly outline the
rules and behavior expectations for the trip, more information will be communicated. We will also provide everyone with suggestions and advice for making the most of their time in the parks.
How much spending money will my student need? All necessary expenses are accounted for in the estimated trip cost. Students wanting to purchase snacks or souvenirs will need to bring additional money. The amount is up to each student and their parent/guardian. If you are concerned about sending cash, a prepaid credit card is a good option.
My student takes medicine/has a medical condition – will you be able to accommodate them? Yes, we will have at least one medical professional participating as a chaperone for the purpose of dispensing meds, taking care of students with medical needs and treating students in the event of illness during the trip.
Is my student responsible for transporting their own instrument and uniform to/from Orlando? At this time, we have budgeted for these items to be checked as luggage through the airline. However, we are also considering roundtrip truck rental to transport these items and better ensure their safety and arrival in Orlando. The cost for both options is about the same and therefore should not have a significant effect on the final trip cost. More specific details on this will be communicated in the future.
When will we know for certain that my student is eligible for the trip? Students are required to meet the eligibility requirements outlined in the guidelines and general information document. UIL eligibility requirements run through the end of the first semester; all other eligibility requirements run up to the day of departure. It is your responsibility to determine if your student is going to be able to continuously fulfill these requirements. Cancellations due to eligibility infractions after the cut-off date will not receive a refund.
I would like to chaperone the trip. Can I bring my student’s younger sibling to join in the fun? Chaperones are participating on this trip to ensure the appropriate behavior and safety of the RPHS Band & Guard Members. Therefore, chaperones are not allowed to have other children with them over the course of the trip as their attention needs to be fully devoted to the RPHS Band & Guard Members.
We have frequent fliers miles. Can my student use those instead of paying for their airfare? Southwest requires everyone travelling with the group to be ticketed in the same manner. This also applies to chaperones. Please understand that we are coordinating travel for 100+ people and it is impossible for us to manage the logistics of that in addition to special requests for individual students. Because this is a group trip and FBISD and RPBB are ultimately responsible for the safety and overall well-being of each student on the trip, we are not able to honor special requests for student participation as they relate to air/ground travel. Further, any students not travelling with the group will not be allowed to march in the parade at Disney. We appreciate your understanding and cooperation with this decision.
Our family will also being going to Disney during this time. Can my student stay in the room with our family instead of paying for their room? Again, please understand that we are coordinating travel for 100+ people and it is impossible for us to manage the logistics of that in addition to special requests for individual students. Because this is a group trip and FBISD and RPBB are ultimately responsible for the safety and overall well-being of each student on the trip, we are not able to honor special requests for student participation as they relate to hotel rooms. Further, any students rooming with their family will not be allowed to march in the parade at Disney. We appreciate your understanding and cooperation with this decision.
We have season passes to Disney/Universal. Can we get a credit for the ticket cost and use our passes instead? Disney requires every
student performing in the parade to purchase a minimum 3-day park ticket. If we are able to negotiate “special clearance” from Disney to allow the use of annual passes, we will pass that cost savings along to you.
Will there be additional information provided to students, parents, legal guardians, chaperones, families? Absolutely! The information contained here is to “get the ball rolling ”on the trip. As we finalize all of the details – timing, location, cost, etc. – as well as clearly outline the
rules and behavior expectations for the trip, more information will be communicated. We will also provide everyone with suggestions and advice for making the most of their time in the parks.